Currently accepting applications for:

Accounting & Operations Specialist

Company: Simply Sunflower Oil
Employment Type: Part-Time, with potential to grow to a Full-time Position
Office Location: North Loup, Nebraska
Reports To: Director of Marketing & Sales

About the Role
Simply Sunflower Oil is looking for an Accounting & Operations Specialist who genuinely loves numbers, organization, and making things work better.

This is a hands-on role for someone who gets satisfaction from a clean spreadsheet, accurate records, a paid invoice, updated software, and a smoothly running process. You’ll help keep our financial operations organized and our day-to-day systems moving forward.

We are looking for someone who is detail-oriented, persistent, analytical, and naturally organized, someone who notices when something is missing, follows up until it gets resolved, and enjoys creating and learning new systems that make the business more efficient.

If you love Excel, enjoy crunching numbers, and love setting up systems, you may be exactly who we’re looking for.

Key Responsibilities
Accounts Receivable & Invoicing

• Monitor customer accounts to ensure invoices are accurate, current, and paid on time.

• Track outstanding balances and follow up with customers regarding past-due invoices.

• Send invoices, statements, payment reminders, and other account communications.

• Maintain accurate records of payments, outstanding balances, and account activity.

• Investigate discrepancies and work with customers and internal team members to resolve them.

• Keep accounts receivable information organized and up to date.

• Develop and maintain systems for tracking invoices and payments so nothing falls through the cracks.

Orders & Operations

• Process and coordinate online orders through squarespace and process small parcel shipments.

• Track orders from placement through fulfillment and payment.

• Ensure orders are properly invoiced and documented.

• Use vendor-specific accounting, processing, and billing systems (such as 1WorldSync, Retail Link, Supplier One, Supplier IDM, AP-AR Portals, etc).

• Create repeatable processes and documentation.

• Monitor order and payment information to identify missing or incomplete items.

• Help improve systems and workflows to make ordering, invoicing, and fulfillment more efficient.

• Create and maintain spreadsheets, trackers, and processes that help the team stay organized.

Financial & Special Projects

• Assist with budgeting and financial tracking.

• Help update and maintain budgets associated with grants and other special projects.

• Assist with grant-related financial documentation and reporting.

• Prepare spreadsheets and financial summaries as needed.

• Support management with special financial projects, analysis, and reporting.

• Help organize financial information so it is easy to understand and use for decision-making.

• Assist with special projects, as needed.

Systems & Process Improvement

• Identify inefficiencies, gaps, and opportunities for improvement.

• Build and maintain spreadsheets and tracking systems.

• Look for ways to automate, simplify, and improve administrative and financial workflows.

• Help create systems that allow the company to operate more efficiently as we grow.

The Person We're Looking For
We’re looking for someone who is:

• Detail-oriented: You notice the little things and don't let details slip through the cracks.

• Numbers-oriented: You enjoy working with numbers and figuring out what they mean.

• Excel-savvy: Spreadsheets are your friend!

• Persistent: If someone’s account is past due, you don't mind following up until the account is resolved.

• Organized: You like knowing where things stand and keeping information accurate and accessible.

• A systems thinker: You naturally look for ways to make processes easier, cleaner, and more efficient.

• Self-directed: You can see what needs to be done and take ownership without needing constant direction.

• A problem solver: When something doesn't make sense, you investigate rather than simply moving on.

• Reliable: If you say you'll take care of something, it's taken care of.

• Clear communicator: You're comfortable communicating professionally with customers, vendors, and coworkers.

Qualifications

• Experience in accounting, bookkeeping, accounts receivable, finance, operations, office management or a related field is preferred.

• Strong Excel and technological skills.

• Comfortable working with invoices, payments, budgets, and financial information.

• Strong attention to detail and accuracy.

• Excellent organizational and follow-through skills.

• Comfortable communicating with customers about invoices and payments.

• Ability to manage multiple priorities and deadlines.

• Experience with accounting software, online ordering platforms, or CRM/order-management systems is a plus.

• Experience with grant budgeting or financial reporting is a plus.

Why This Role Matters
This role is an important part of helping Simply Sunflower Oil grow. As we grow the number of orders, customers and invoices, all the moving pieces grow with us. If you are the kind of person who gets excited about a perfectly organized spreadsheet, enjoys checking things off a list, and loves finding a better way to make something work, please apply below!